What to send for quotation
An inspection report and a shipping carton answer different questions. Specify both in the enquiry: what must be checked, what evidence must accompany the goods and how parts must be identified during receipt. We confirm the scope for the actual order.
Tie inspection to a controlled requirement
Provide the drawing or product reference and revision. List the dimensional, thread, material, mechanical and finish checks needed for the order. Where you require sampling or third-party inspection, state the method and acceptance criteria instead of using only the phrase quality inspection.
Describe the document, not just certificate
Identify the report or certificate type, issuer requirements, language and fields you need. Ask whether records must show test methods, measured results, lot numbers or a purchase-order reference. Availability and additional cost must be agreed before order confirmation.
Make lot identity useful at receipt
Define how order lines, sizes and lots should be separated and labelled. State any requirement to connect package labels to inspection records. For assemblies, clarify whether components must remain together or be packed separately with matching identification.
Choose packaging for the receiving workflow
Specify pieces or sets per inner pack where required, carton identification, pallet needs and handling constraints. Tell us if labels need your part number or purchase-order line. Provide the destination and any approved special packaging requirement so it can be reviewed before the quotation is accepted.
Set the review point before shipment
If documents or packing photos must be approved before dispatch, include the review sequence and responsible contact. State whether samples or an agreed inspection hold point are required. Do not assume a generic brochure, illustrative image or unrelated certificate proves compliance for your shipment.
Order information checklist
This table lists quotation inputs, not guaranteed availability or engineering acceptance criteria.
| Requirement | Information to provide |
|---|---|
| Acceptance | Governing reference, revision, checks and acceptance criteria |
| Reports | Document type, required fields, language and issuer |
| Traceability | Part / order-line / lot identification and record links |
| Packaging | Pieces or sets per pack, separation, labels and pallets |
| Review | Samples, inspection hold points and pre-dispatch approval |
| Delivery | Destination, shipping brief and required document timing |
Example enquiry brief
Replace each bracketed field with your approved requirements. Flag any unresolved item for review.
Order reference: [PO / drawing and revision]; inspection: [checks, method and acceptance]; documents: [type, fields and language]; traceability: [lot and label requirements]; packing: [pieces or sets per pack, labels and pallets]; review: [hold point and contact]; delivery: [destination and date].
Related products and guides
Scope of this checklist
This is an order-preparation checklist. It does not claim an accreditation, inspection facility or report type is available until confirmed for the order.